Leveraging Group Scheduling with Collective Bookings

Harnessing the Power of Collective Bookings

In today’s fast-paced work environment, coordinating meetings involving multiple team members can be a daunting task. Collective Bookings revolutionize this process by providing a streamlined way to organize meetings, ensuring that all participants are available at a mutually convenient time. This feature is particularly beneficial for team interactions, such as sales discussions, technical consultations, or group interviews, by integrating individual calendars into a cohesive scheduling tool.

Decoding Collective Bookings

What is Collective Booking?
Collective Booking is designed to simplify the process of arranging meetings with several participants. It aligns the schedules of various team members, offering a unified time slot that works for everyone involved. This feature is especially useful in collaborative environments, where it consolidates the calendars of team members, facilitating a shared time frame for group bookings.

Setting Up Collective Booking
Creating a calendar for Collective Bookings is straightforward. Follow these steps:

1. Navigate to Calendars ➝ Calendar Settings.

2. Click on "Create Calendar".

3. Choose the "Collective Booking" option.

Next, fill in the necessary details:

• Calendar Name: Provide a name for your calendar.

• Select Team Members: Add at least two team members.

• Custom URL: Create a custom URL for your calendar.

Continue with the following details:

• Meeting Location: Specify the location of the meeting.

Once all information is entered, click "Confirm" to finalize your Collective Calendar.

Customizing Your Calendar Settings

To further tailor your calendar, select "Go to advanced settings" or edit the calendar later. You can change the Primary Owner by going to Advanced Settings/Edit Calendar ➝ Meeting Details ➝ "Make owner".

Functionality of Collective Bookings

The Collective Booking calendar is a shared resource among multiple users or team members. When setting up an appointment, the system presents available time slots based on the combined availability of the team members, ensuring that everyone can attend.

This approach significantly reduces the back-and-forth typically involved in scheduling group meetings, making it a valuable tool for teams who regularly coordinate on various projects.